NTISthis.com

Evidence Guide: LGACOM407B - Manage finances within a budget

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

LGACOM407B - Manage finances within a budget

What evidence can you provide to prove your understanding of each of the following citeria?

Allocate funds

  1. Funds are allocated according to agreed priorities and council requirements.
  2. All relevant people are kept informed of resource decisions, allocations and usage.
  3. Records of resource allocation and usage are current and complete according to relevant legislation and council or departmental requirements.
Funds are allocated according to agreed priorities and council requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

All relevant people are kept informed of resource decisions, allocations and usage.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Records of resource allocation and usage are current and complete according to relevant legislation and council or departmental requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage cash flow

  1. All documentation on cash flow is up to date and accurate.
  2. Cash receipts and payments are monitored against budgeted cash flow.
  3. Relevant employees and departments are consulted to determine the likely pattern of cash flows and to anticipate any unusual receipts or payments.
  4. Forecasts of future cash flows are made in accordance with available information.
  5. Cash budgets are presented in the approved format and clearly indicate net cash requirements.
  6. Significant deviations from the projected cash flow requirements are identified, assessed and appropriate action is taken.
  7. Cash budgets are developed to ensure effective utilisation of available funds whilst maintaining an adequate level of liquidity.
All documentation on cash flow is up to date and accurate.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cash receipts and payments are monitored against budgeted cash flow.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Relevant employees and departments are consulted to determine the likely pattern of cash flows and to anticipate any unusual receipts or payments.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Forecasts of future cash flows are made in accordance with available information.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cash budgets are presented in the approved format and clearly indicate net cash requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Significant deviations from the projected cash flow requirements are identified, assessed and appropriate action is taken.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cash budgets are developed to ensure effective utilisation of available funds whilst maintaining an adequate level of liquidity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and control activities against budget

  1. Systems are implemented to facilitate timely and accurate monitoring of actual income and expenditure against budgetary predictions.
  2. Actual income and expenditure are checked against budgets at regular designated intervals.
  3. Deviations from expected budget estimates or expenditure are identified and addressed and/or reported according to council requirements.
  4. Departments and relevant employees are advised of financial status with regard to budget allocations and expenditure.
Systems are implemented to facilitate timely and accurate monitoring of actual income and expenditure against budgetary predictions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Actual income and expenditure are checked against budgets at regular designated intervals.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Deviations from expected budget estimates or expenditure are identified and addressed and/or reported according to council requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Departments and relevant employees are advised of financial status with regard to budget allocations and expenditure.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare reports

  1. Accurate, clear and concise financial reports are prepared within required time frames according to council or departmental auditing and legislative requirements.
Accurate, clear and concise financial reports are prepared within required time frames according to council or departmental auditing and legislative requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Allocate funds

  1. Funds are allocated according to agreed priorities and council requirements.
  2. All relevant people are kept informed of resource decisions, allocations and usage.
  3. Records of resource allocation and usage are current and complete according to relevant legislation and council or departmental requirements.
Funds are allocated according to agreed priorities and council requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

All relevant people are kept informed of resource decisions, allocations and usage.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Records of resource allocation and usage are current and complete according to relevant legislation and council or departmental requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage cash flow

  1. All documentation on cash flow is up to date and accurate.
  2. Cash receipts and payments are monitored against budgeted cash flow.
  3. Relevant employees and departments are consulted to determine the likely pattern of cash flows and to anticipate any unusual receipts or payments.
  4. Forecasts of future cash flows are made in accordance with available information.
  5. Cash budgets are presented in the approved format and clearly indicate net cash requirements.
  6. Significant deviations from the projected cash flow requirements are identified, assessed and appropriate action is taken.
  7. Cash budgets are developed to ensure effective utilisation of available funds whilst maintaining an adequate level of liquidity.
All documentation on cash flow is up to date and accurate.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cash receipts and payments are monitored against budgeted cash flow.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Relevant employees and departments are consulted to determine the likely pattern of cash flows and to anticipate any unusual receipts or payments.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Forecasts of future cash flows are made in accordance with available information.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cash budgets are presented in the approved format and clearly indicate net cash requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Significant deviations from the projected cash flow requirements are identified, assessed and appropriate action is taken.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cash budgets are developed to ensure effective utilisation of available funds whilst maintaining an adequate level of liquidity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and control activities against budget

  1. Systems are implemented to facilitate timely and accurate monitoring of actual income and expenditure against budgetary predictions.
  2. Actual income and expenditure are checked against budgets at regular designated intervals.
  3. Deviations from expected budget estimates or expenditure are identified and addressed and/or reported according to council requirements.
  4. Departments and relevant employees are advised of financial status with regard to budget allocations and expenditure.
Systems are implemented to facilitate timely and accurate monitoring of actual income and expenditure against budgetary predictions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Actual income and expenditure are checked against budgets at regular designated intervals.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Deviations from expected budget estimates or expenditure are identified and addressed and/or reported according to council requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Departments and relevant employees are advised of financial status with regard to budget allocations and expenditure.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare reports

  1. Accurate, clear and concise financial reports are prepared within required time frames according to council or departmental auditing and legislative requirements.
Accurate, clear and concise financial reports are prepared within required time frames according to council or departmental auditing and legislative requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.

Critical aspects of evidence to be considered

The demonstrated ability to:

identify unexpected changes, such as loss of income or funding, and minimise impact

manage finances within budget

manage any variations in accordance with council procedures.

Context of assessment

Assessment of performance requirements in this unit should be undertaken within the context of the local government framework. Competency is demonstrated by performance of all stated criteria, including the Range of Variables applicable to the workplace environment.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor.

Evidence required for demonstration of consistent performance

Evidence should be gathered over a period of time in a range of actual or simulated management environments.

Resource implications

Access to a workplace or simulated case study that provides the following resources:

financial management systems and records

copies of relevant legislation and accounting standards

examples of council guidelines and procedures

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

forecasting

contingency management

review

reporting

consultation

Required Knowledge

relevant legislation and Australian accounting standards

auditing requirements

relevant council or departmental requirements and guidelines, and including sustainability practices

budget processes and procedures

relevant accounting procedures

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Relevant people may include:

employees affected by the budget

management

finance department

elected members

any relevant people or bodies outside council

contractors

members of the public

Auditing and legislative requirements may include:

Australian accounting standards

local government act

regulations